Privacy Policy

Effective Date: Aug 1, 2025
Last Updated: Aug 14, 2025

1. Introduction

Welcome to Equity Matrix (“we,” “our,” or “us”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our dynamic equity management platform and services.

By using Equity Matrix, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

Information You Provide to Us

Account Information:

  • Name and email address
  • Company name and role
  • Password (encrypted)
  • Profile information

Contribution Data:

  • Time tracking records
  • Financial contributions
  • Intellectual property submissions
  • Commission and revenue data
  • Other contribution metrics you choose to track

Communication Data:

  • Support requests and correspondence
  • Feedback and survey responses
  • Any other communications with us

Information Automatically Collected

Usage Data:

  • Log data (IP address, browser type, pages visited)
  • Device information
  • Analytics data about how you use our platform
  • Cookies and similar tracking technologies

3. How We Use Your Information

We use your information to:

  • Provide and maintain our services, including equity tracking and calculation
  • Process your contributions and update equity allocations
  • Manage your account and provide customer support
  • Send important updates about your account or our services
  • Improve our platform through analytics and user feedback
  • Ensure security and prevent fraud
  • Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:

With Your Team Members:

  • Contribution data and equity percentages are visible to authorized team members within your organization

Service Providers:

  • Trusted third-party vendors who assist in operating our platform (e.g., hosting, analytics)
  • All service providers are bound by confidentiality agreements

Legal Requirements:

  • When required by law or to respond to legal process
  • To protect our rights, privacy, safety, or property

Business Transfers:

  • In connection with a merger, acquisition, or sale of assets

5. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption in transit (TLS) and at rest
  • Access controls and authentication
  • Regular security audits and monitoring
  • Secure infrastructure with trusted cloud providers
  • GDPR compliance and privacy-first principles

While we strive to protect your information, no method of transmission over the internet is 100% secure.

6. Your Rights and Controls

You have the right to:

  • Access your personal information
  • Update or correct inaccurate data
  • Delete your account and associated data
  • Export your data in a portable format
  • Opt-out of marketing communications
  • Restrict processing in certain circumstances

To exercise these rights, contact us at privacy@equitymatrix.io

7. Data Retention

We retain your information for as long as:

  • Your account is active
  • Necessary to provide our services
  • Required for legal or business purposes

Upon account deletion, we will delete or anonymize your personal information within 90 days, except where retention is required by law.

8. International Data Transfers

If you access our services from outside the United States, your information may be transferred to and processed in the United States. We ensure appropriate safeguards are in place for international transfers.

9. Children’s Privacy

Equity Matrix is not intended for users under 18 years of age. We do not knowingly collect information from children.

10. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for their privacy practices.

11. Marketing Communications

We may send you:

  • Service-related emails (non-optional)
  • Product updates and newsletters (opt-in)
  • Promotional offers (opt-in)

You can unsubscribe from marketing emails at any time.

12. Cookies and Tracking

We use cookies and similar technologies to:

  • Keep you logged in
  • Remember your preferences
  • Analyze platform usage
  • Improve user experience

You can control cookies through your browser settings.

13. California Privacy Rights

California residents have additional rights under the CCPA, including:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of the sale of personal information (we do not sell data)
  • Right to non-discrimination

14. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

  • Posting the new policy on our website
  • Sending an email notification
  • Displaying a notice in the platform

15. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: sebastian@equitymatrix.io

For data protection inquiries in the EU, you may also contact your local data protection authority.

© 2025 Equity Matrix. All rights reserved.